Skip to main content

Moodle Quick Help Guide

Long Term Course Retention Policy

The Faculty LITS Advisory Committee considered retention of older courses on Moodle in March 2015. It was recognized that many courses are taught cyclically and having one or two prior iterations of the course to refer back to is valuable for faculty.  At the same time, Moodle is not built to be a storage vehicle and necessary upgrades and changes to the system mean that carrying materials over indefinitely creates a technological and administrative debt that saps resources better used on current support and enhancements.  
To balance those needs, LITS has settled on a course retention policy of 3 academic years plus the current year, with courses older than 6 semesters to be deleted in the summer (early August).   In August 2019 we will be deleting courses from AY2016
Best practices for saving older material

If there are materials from earlier course sites that you wish to save, there are two quick and easy options - or you can do both:

  1. You can create a course backup file and save it to Google Drive or other storage. This file will later need to be restored within Moodle before you can pull out individual items, but it maintains the organization of the files more exactly.

  2. You can download all instructor files and save the resulting folder full of files to your Google Drive or elsewhere. This allows you to pick-and-choose to re-use individual files but does not maintain the course structure.

  3. Note: we suggest you also print/save your course page as a quick visual record of your organization of the course.

Want more help?

For any time, 24/7 help on your own:

For help Monday-Friday 9-5:

MHC Accessibility Barriers Form