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Creating Accessible Documents and Media

EIT Standards and Procedures

This set of documentation is a subset of Mount Holyoke College's Electronic and Information Technology (EIT) Accessibility Standards and Procedures.  Please see the full documentation for additional content on web accessibility and procurement.


Mount Holyoke College is committed to providing equal opportunity to persons with disabilities, including equal access to participate in and benefit from College programs, services and activities provided through electronic and information technology (EIT).

Documents and media, both academic and non-academic, must be accessible to screen reading and other assistive technologies. This includes, but is not limited to:

  • PDFs
  • Microsoft Office documents
  • Emails/Announcements
  • eBooks
  • Digital Flyers & Brochures
  • Videos
  • Audio (such as podcasts)
  • Any other content distributed through Moodle, Google Drive, or Mount Holyoke College website. 
  • Other EIT content (such as the use of online textbooks, online platforms, and software in classroom instruction) often require in-depth analysis to determine accessibility.  AccessAbility Services and the Mount Holyoke College Technology Access Committee are available to assist you.

If you are a faculty member with a student who has presented an accommodation letter, please consult AccessAbility Services in addition to reviewing the content presented here.


Under both State and Federal laws, the College must provide students who have print-disabilities with alternative format accommodations.  The legal standard is that instructional materials must be available in an accessible format at the same time, and with the same ease of use that materials are provided to students without disabilities.  If you are supporting a student with an alternate format accommodation, please work closely with AccessAbility Services.

Universal Design

Universal Design for Learning (UDL) is a set of principles for curriculum development that give all individuals equal opportunities to learn. UDL provides a blueprint for creating instructional goals, methods, materials, and assessments that work for everyone--not a single, one-size-fits-all solution but rather flexible approaches that can be customized and adjusted for individual needs.

Some UDL resources:

MHC Accessibility Barriers Form